A demand letter is a written request for payment or action sent before legal action. It often resolves disputes without court, and it creates a record that you tried to settle.
What to include
- Your name, address and the date, and the recipient's details.
- A short, factual description of what happened.
- What you want, with an exact amount or action.
- A reasonable deadline, often 10 to 30 days.
- What you will do if they do not respond, such as filing in small claims court.
- A list of attached evidence such as contracts, receipts and photos.
Tone and approach
Be calm, specific and professional. Avoid threats, insults or exaggerated claims, which can backfire or even create legal problems. Stick to facts you can prove.
How to send it
Send it by a method that gives proof of delivery, such as certified mail with a return receipt, and keep a copy. Some people also send it by email for speed.
Why it matters
Many small claims courts expect you to have asked for payment first, and some state laws require a written demand before you can recover certain damages. Check your state rules, and consider a lawyer for large or complicated disputes.
Frequently asked questions
Does a demand letter need a lawyer?
Not necessarily. A clear letter from you can work, though a lawyer's letter may carry more weight.
What if they ignore it?
You can pursue your claim, for example by filing in small claims court, within the statute of limitations.